Modules · Meeton Calendar · Steps 3 and 4

Who & when

Which members host, how invitees combine, and the hours, buffers and notice that decide which slots a visitor is offered.

Step 3 · Who

Invitee mode	Rule
All	All of them are invited. A time is offered only when everyone is free.
Any	One of them is invited. A time is offered when at least one is free; round-robin picks who.
Split	One person from each list is invited. A time needs someone free in every list, for example one from sales and one from solutions.

Each host connects their own calendar so free and busy time is real: Google Calendar, Microsoft 365 or Garoon. Meeton reads invitees' free times and creates the event in that calendar. Without a connection, Meeton offers your bookable hours and records the booking.

Step 4 · When

Availability

An availability calendar defines office hours, holidays and general availability rules applied to this calendar. Holidays are by region, so a Japanese team and a US team can share one bookable calendar with the right days off.

Earliest they can book

Minimum notice before a slot, so a visitor cannot book ten minutes from now.

Booking window

How far ahead slots are offered.

Buffer before

Minutes of free time required before any new booking, so a visitor cannot schedule a meeting too soon after a preceding event ends.

Buffer after

Minutes of free time required after any new booking, so a subsequent event cannot start too soon after the new booking ends.

Slot interval

How slots are spaced on the grid the visitor sees.

Availability is read live at the moment the visitor looks; nothing is cached beyond the request.

Troubleshooting

Symptom	Likely cause	What to do
Fewer slots than expected	Buffers before and after, the slot interval and the minimum notice all subtract from the window	Loosen one at a time and check the visitor's view.
A host is never picked	Their calendar is disconnected, or their working hours do not overlap the booking window	Reconnect under Integrations; check the availability calendar's hours.
Holidays are not skipped	The availability calendar has no region, or the wrong one	Set the region per availability calendar.

Frequently asked questions

Does each host need their own connection?

Yes. Free and busy time is read from each host's own Google, Microsoft 365 or Garoon calendar, and the event is created there.

Is availability cached?

No. It is read live at the moment the visitor looks, so a meeting added seconds ago already blocks its slot.